LEGAL INFORMATION

TERMS AND CONDITIONS

PRIVACY POLICY

ACCESSIBILITY

Terms and Conditions

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Website terms and conditions
Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy and fair processing notice govern General Data Protection Regulation (GDPR) Limited’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term ‘GDPR123’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is 20-22 Wenlock Road, London, England, N1 7GU. Our company registration number is 10564298. The term ‘you’ refers to the user or viewer of our website.
The use of this website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only. It is subject to change without notice.
  • This website uses cookies to monitor browsing preferences. If you do allow cookies to be used, the following personal information may be stored by us for use by third parties: no personal information is used by third parties.
  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose.
  • You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
  • All trademarks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
  • Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
    From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

Fair Processing Notice

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Last updated: 04/04/2018

 

Introduction

General Data Protection Regulation(GDPR) Ltd understands that your information is important and in the wrong hands it poses a risk to your rights and freedoms. In order to help you protect your information this notice will explain what information we collect, why we collect it, what we do with it, how long we keep it for, who can access it and what your rights are.

What we need

In order to handle your queries we will need the following

  • Name
  • Email Address
  • Message of enquiry

In order to take and process orders of our products and services

  • First Name
  • Last Name
  • Company Name
  • Full Address
  • Email Address
  • Telephone Number
  • Payment Card Details

In order to ensure the best possible user experience on the website we use cookies to collect the following.

Hubspot Tracking Cookies

Tracks forms submissions into our CRM and user behaviour on website

__hstc
The main cookie for tracking visitors. It contains the domain, utk (see below), initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).
(Expires: 2 years)

hubspotutk
This cookie is used for to keep track of a visitor’s identity. This cookie is passed to HubSpot on form submission and used when de-duplicating contacts.
(Expires: 10 years)

__hssc
This cookie keeps track of sessions. This is used to determine if we should increment the session number and timestamps in the __hstc cookie. It contains the domain, viewCount (increments each pageView in a session), and session start timestamp. 
(Expires: 30 min)

__hssrc
Whenever HubSpot changes the session cookie, this cookie is also set. We set it to 1 and use it to determine if the user has restarted their browser. If this cookie does not exist when we manage cookies, we assume it is a new session.
(Expires: None. Session cookie)

messagesUtk
This cookie is used to recognize visitors who chat with you via the messages tool. If the visitor leaves your site before they’re added as a contact, they will have this cookie associated with their browser. If you have a history of chatting with a visitor and they return to your site later in the same cookied browser, the messages tool will load your conversation history with that visitor. 

Google Tracking Cookies

Tracks analytical data including Country, Date and Time of visit, Entry and Exit of the website, user behaviour data whilst on the site and search analytics on how users find the website.

_ga

Expires in 2 years – Used to distinguish users.

_gid

24 hours – Used to distinguish users.

_gat

Used to throttle request rate. – Expires 1 minute

Website Cookies

wooCommerce_cart_hash

This is used to maintain your current shopping cart   – Expires with session

woocommerce_items_in_cart

How many items are there in your cart – Expires with session          

wp_woocommerce_session_*           

Tracking your current shop with us    – Expires 48 hours

Cookie_notice_accepted

Used to see if users accepted cookie policies, expires 1 month

_connect_js_csrf

Protects online card payment provider from cross-site-request-forgery attack

 

Why we need it

We need to collect this information to:

  • To handle the queries
  • To process and fulfil orders
  • To carry out consultations
  • To improve our website and understand how it is used

What we do with it

We use data collected to:

  • Carry out order processing

Orders come in through the website, get submitted into hubspot, processed into our production system and folders get delivered through MPD network. Who will hold delivery address information for accounting purposes.

  • Handle incoming queries

Incoming names and email addresses from contact forms on the website get submitted into hubspot and our GDPR team deal with these queries on a 1 to 1 basis. Your details are used here for contacting you relating to your query.

We will transfer your data to another country, by using our website and services hubspot servers reside in Germany, Ireland and United States.

We do not use automated decision making and profiling.

How long we keep it

We will retain your information in cases where you buy a service from us, for the lifecycle of using that service. For web enquiries we hold data for up to 12 months, or until you request us to remove it.

In special circumstances such as ongoing legal proceedings we may be required to retain your data until proceedings allow us to remove your data.

Who can see it

The parties that can access this information are;

GDPR123 Team Members and GDPR Consultants, Partners of ours that may perform audits on our behalf, ISO27001 Auditors who perform auditing on our behalf.

Hubspot, people within our organisation who have access to hubspot.

How we protect it

All data in our GDPR compliance framework is anonymised and untraceable from organisation to organisation. All data stored in our databases are psudonymised in storage and transit, data on our website channels are encrypted in transit using HTTPS. 

 

What are your rights

You can;

  • Request a copy of the data we hold on you. If you wish to do this then please send your request to experts@gpdr123.com with subject line subject access request. Please beware that we will use the email address you send from communicate information regarding this but this email address will not be used for other purpose.
  • Request that we correct or update the data that we hold on you. If you wish to do this then please send your request to experts@gpdr123.com with subject line subject access request. Please beware that we will use the email address you send from communicate information regarding this but this email address will not be used for other purpose.
  • Request that we delete the information we hold on you. If you wish to do this, then please send your request to experts@gpdr123.com with subject line subject access request. Please beware that we will use the email address you send from communicate information regarding this but this email address will not be used for other purpose.
  • Request that we keep your data but do not use it. If you wish to do this then please send your request to experts@gpdr123.com with subject line subject access request. Please beware that we will use the email address you send from communicate information regarding this but this email address will not be used for other purpose.
  • Request that we send a copy of your data to another organization. If you wish to do this then please send your request to experts@gpdr123.com with subject line subject access request. Please beware that we will use the email address you send from communicate information regarding this but this email address will not be used for other purpose.
  • Object to how we are using data. If you wish to do this then please send your request to experts@gpdr123.com with subject line subject access request. Please beware that we will use the email address you send from communicate information regarding this but this email address will not be used for other purpose.
  • Raise a compliant with the Information Commissioner’s Office about us. If you wish to do this, then please follow this link: https://ico.org.uk/concerns/
  • Take us or the Information Commissioner’s Office to court.
  • Withdraw consent to process your data at any time. If you wish to do this, then please send your request to experts@gpdr123.com.

Additionally, we must inform you of the following:

  • If we suffer a data breach and your data is affected in a way that it poses a risk to your rights and freedoms.
  • If we carry out your request to correct/update, erase or not use your data

Contact information

Contact Details for the controller of your data:
General Data Protection Legislation (GDPR) Limited, TA GDPR123 – experts@gdpr123.com
alternatively you can contact us here

Accessibility

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We work very hard to make GDPR123 as accessible as possible straight out of the box. We’ve tried to develop GDPR123 to be as accessible as possible for each individual user.

We are continually seeking out solutions that will bring all areas of the site up to the same level of overall web accessibility. In the meantime should you experience any difficulty in accessing the GDPR123 website, please don’t hesitate to contact us.

WHAT ARE WE DOING?

To help us make the GDPR123 website a positive place for everyone, we’ve been using the Web Content Accessibility Guidelines (WCAG) 2.0. These guidelines explain how to make web content more accessible for people with disabilities, and user friendly for everyone.

The guidelines have three levels of accessibility (A, AA and AAA). We’ve chosen Level A as the target for the GDPR123 website.

HOW ARE WE DOING?

We’re working hard to achieve our goal of Level A accessibility, but we realise there are some areas that still need improving.

Whilst we at GDPR123 strive to adhere to the accepted guidelines and standards for accessibility and usability, it is not always possible to do so in all areas of the website.

ABOUT GDPR123

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GDPR123 have wide ranging data protection expertise to help organisations prepare for the GDPR, offering a comprehensive suite of Compliance Solutions, Information Resources and Consultancy Services.

CONTACT US

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HOMEPAGE CONTACT FORM

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